How to leverage cloud-based solutions for effective project management

According to a survey by KPMG, 67% of project managers feel that their projects and programmes have become more complex in the last ten years. As a result, technologies and software have become instrumental for project managers looking to complete complex processes and simplify administrative processes.

One such technological advancement is cloud-based solutions. Using remote servers, cloud-based project management involves using online platforms and tools to plan, execute, and monitor projects that can be accessed from anywhere with an internet connection.

Cloud-based solutions have revolutionised how businesses manage projects, offering a range of tools that enhance collaboration, improve efficiency, and provide greater flexibility. Whether managing a small team or overseeing large-scale projects, the cloud can be an invaluable resource.

The value of cloud-based solutions

With a focus on making systems seamless, regardless of geography, cloud-based project management solutions offer:

• Real-time collaboration: Multiple team members can work on the same project documents simultaneously and update them in real-time
• Centralised data storage: All project-related documents, resources and communications are stored in a central location, accessible to authorised users
• Scalability: Cloud solutions can easily scale to meet the needs of projects of any size, from small tasks to enterprise-level initiatives
• Automation and integration: Many cloud-based tools offer automation features and can integrate with other software systems to streamline workflows

Unlike traditional project management methods, which involve a lot of back-and-forth communication, leading to delays and miscommunication, cloud-based methods provide instant updates to ensure everyone is on the same page, whether working remotely, in an office, or in a hybrid environment.

Using cloud-based solutions can also be more cost-effective than traditional project management software. Many cloud-based tools operate on a subscription model, allowing businesses to pay only for the services they need. This model eliminates the need for expensive upfront software purchases and reduces the costs of maintaining and upgrading software on local servers.

Leveraging cloud-based solutions for effective project management

Numerous cloud-based project management tools are available, each offering a range of features to suit different project needs.

Asana

Asana is a robust cloud-based project management tool that helps teams coordinate and manage their work. It’s highly flexible and allows users to organise tasks, projects, and conversations in one platform. Asana also offers Gantt charts to track project timelines and deadlines.

Asana excels in task management and team collaboration. It offers a clear overview of project progress, making it easier for project managers to monitor deadlines and dependencies. The ability to assign tasks and set priorities ensures that everyone knows their responsibilities, which helps reduce bottlenecks and improve productivity. Asana’s integration with other apps streamlines workflows, saving time and reducing the risk of errors.

Trello

Trello is known for its simplicity and visual approach to project management, using a card-based Kanban board system. It’s ideal for teams looking for an intuitive and straightforward tool.

Trello’s visual format allows project managers to assess the status of tasks and projects quickly. This simplicity is its strength, particularly for smaller teams or less complex projects. The drag-and-drop functionality makes it easy to update project status, and integrations with other tools enable seamless communication and document sharing. Trello’s ease of use reduces the learning curve, allowing the teams to adopt the tool quickly.

Monday.com

Monday.com is a highly customisable cloud-based platform that can be tailored to fit the specific needs of various industries. It’s designed to help teams manage everything from simple tasks to complex projects.

Monday.com stands out for its customisability, allowing pr